Whether you work remotely due to the pandemic or permanently as part of your team structure, having the right tools is critical. As a remote team, there are many that we have tested over the years. Today we’re sharing our list of top 5 tools for working remotely. Each of these is user-friendly, effective, and available for both desktop and as mobile apps.
1 – Task & Deadline Tracker
When you work remotely or transition between in-office and remote work, it’s important to maintain continuity and stay organized. Use a task and deadline tracker to manage not only your own tasks but also to assign items to team members. Our team uses Asana for task management and deadline tracking.
2 – Instant Messaging
Communication is key for teams. Emailing back and forth isn’t always easy, especially when there are a lot of replies back and forth. Instant messaging is much more effective for group conversations that need immediate attention or must follow a sequential flow. Our team uses Viber to stay connection throughout the day.
3 – Document Storage and Sharing
Think about how often you email updated documents to your team, or how often someone requests the latest version of something because they can’t find it in their email or aren’t sure whether they have the most updated one. This can certainly be time consuming.
Storing and sharing documents in the cloud ensures that everyone on your team is on the same page and can easily access the information they need, when they need it. With files synced to the cloud, you also minimize the risk of losing files if your computer becomes corrupted or is lost. Try DropBox for cloud storage and sharing. They also have a business account build specifically for teams and with added features.
4 – Password Management
How often do you request a password reset because you can’t remember your login credentials? Are your passwords written on a piece of paper or in a file on your computer? Do you get frustrated with constantly emailing or texting your team with updated password information? All of these are not only time-consuming activities,… they compromise account security.
An easy solution is to use an online password keeper, such as LastPass. Your passwords can be stored safely and accessible on any device. You can share passwords with others without making the account credentials visible. By not manually typing in or copying and pasting passwords into websites, you’re also more likely to use long, random passwords that are more secure.
5 – Social Media Scheduling
Have you seen accounts that post content daily or multiple times throughout the day and thought, “who has the time to post that often?” The truth is, they’re probably not logging in every day to do that. Apps such as Cloud Campaign and Hootsuite allow you to schedule social posts ahead of time and across multiple platforms, significantly reducing the time required to manage your social media presence.
More Tools for Working Remotely
These are just 5 examples of tools for working remotely. There are many more that you can leverage in your daily operations to save time and money while improving productivity. Contact us to learn how we can help you implement them for your business today! Do you have any favorite websites or apps that you love and want to share with us? Let us know in the comments!