Fractional support for Vistage Chairs who want to maximize their capacity and lead their groups at the highest level
✓ Prioritize your bandwidth
✓ Restore operational clarity
✓ Scale your Chair practice
Your role is to lead the room, not manage the mechanics behind it.
Is your time consumed by logistics, coordination & follow-up?
- Managing and re-managing 1:1 schedules
- Coordinating meeting logistics and reminders
- Tracking renewals, attendance, and follow-ups
- Holding systems together in your inbox and your head
This work still has to get done — but it shouldn’t require your attention.
What You Get In Our Rhythm & Structure Package
Create a consistently excellent member experience
Systematically grow your Vistage practice
Freedom to focus on leading & coaching
What’s Included
Meeting Coordination
We’ll handle the logistics among members, locations and times for each monthly large group meeting.
1:1 Scheduling
We’ll take care of synching everyone’s calendar so that all you have to do is show up to your 1:1 member meetings.
Member Prospecting
Keep your pipeline moving with clear, organized visibility into prospects and candidates – without relying on memory.
Process Development
Building an operational cadence of communications and workflows to create consistent experience for you and your group members.
Strategic Outcome
Weekly calls ensure that our efforts align to your strategic vision and drive progress to ultimately building your practice.
Operational Foundation
We apply 20+ years of operational experience in project management, customer service and team coordination to bring immediate value to your practice.
Is this right for you?
This support is designed for Vistage Chairs who are building something meaningful — and know that the difference between running a group and scaling a Chair practice is operational clarity.
You have 1 Chief Executive or Small Business Group and 1-2 other groups.
Or perhaps, 2 Chief Executive or Small Business Groups that you are actively managing.
*If you’re getting started with your first group, go ahead and book, then ask us about our Foundation & Flow package, designed for new Chairs.
Carry too much of the operational load yourself
You know how everything works because you’ve had to touch everything. You’re scheduling, facilitating, following up, and constantly context‑switching — and the backend work keeps piling up.
Want consistency without losing your personal touch
You value how members experience you, but behind the scenes things feel more reactive than intentional.
Have multiple groups or are actively building toward them
More groups mean more complexity — scheduling, communication, follow‑through, and visibility all need stronger systems.
Care deeply about doing things the right way
Details matter. Integrity matters. You ask questions, think long‑term, and want your operations to reflect that.
Value trusted support over one‑off fixes
You’re not looking for a template or a hack — you want a partner who understands how Chair practices actually run.
Can commit to a steady rhythm of collaboration
Ongoing support, clear priorities, and a shared cadence that keeps things moving forward without added friction.
Working with Remote COO
FIRST
Clarity Call
We hear about your challenges and share about how we’ve solved those for other Vistage Chairs.
SECOND
Build & Own
We design and own the backend systems, touchpoints, and workflows, so nothing lives in your head anymore.
THIRD
Protect Capacity
We protect your energy every week so you can show up fully for high-impact facilitation and 1:1 coaching.
The Remote COO Difference
Most likely, you’ve experienced task-by-task execution by traditional VA support or an executive admin. Remote COO provides executive-level ownership, proactive, forward-thinking support and strategic partnership that goes well beyond a to do list. Our team has deep expertise in MyVistage App and understands the nuances and complexities of a Vistage Group.
We’ll help you see around the corners to give your members an elevated experience.
